| Task
|
Volunteer Track
|
Days involved
|
Total time consumption (hours for all volunteers)
|
Volunteers needed at any given time (mean value)
|
Volunteers involved per task (volunteers may be involved in several roles)
|
Hours per volunteer
|
Can be combined (doing two tasks at a time)
|
| Social media (Facebook + Instagram + Twitter)
|
Communication Experts
|
Wednesday-Sunday
|
50
|
7
|
10
|
5
|
Yes
|
| Runners (Support Erin and WMF in different tasks)
|
Conference Heroes
|
Monday – Sunday
|
44
|
3
|
8
|
5,5
|
Yes (with other role as backup)
|
| Welcoming atteendees at Arlanda Airport
|
Conference Heroes
|
Tuesday – Thursday
|
36
|
3
|
7
|
5,142857143
|
No
|
| Setting up venue on the Spot and prepare the rooms
|
Conference Heroes
|
Tuesday
|
8
|
4
|
4
|
2
|
Yes (with other role as backup)
|
| Welcome VIPs (Make sure partners and sponsors are welcome)
|
Conference Heroes
|
Wednesday-Saturday
|
4
|
1
|
2
|
2
|
Yes (backup role)
|
| Human arrows (show the way to the participants)
|
Conference Heroes
|
Wednesday-Saturday
|
38
|
4
|
14
|
2,714285714
|
No
|
| Safety – support attendees with problems, CPR
|
Conference Heroes
|
Wednesday-Sunday
|
50
|
2
|
6
|
8,333333333
|
Yes (backup role)
|
| Culture Crawl Leaders
|
Conference Heroes
|
Thursday
|
12
|
8
|
8
|
1,5
|
No
|
| Preparations at City Hall before Welcome reception; welcome participants and help checking attendees list
|
Conference Heroes
|
Friday
|
4
|
4
|
5
|
0,8
|
No
|
| Managing loading of buses to Welcome reception
|
Conference Heroes
|
Friday
|
4
|
4
|
4
|
1
|
No
|
| Assist at Closing Party
|
Conference Heroes
|
Sunday
|
4
|
4
|
4
|
1
|
No
|
| Room angels (Room responsible during the sessions)
|
Conference Heroes
|
Friday-Sunday
|
20,5
|
10
|
19
|
1,078947368
|
No (potentially combined with knowledge saver / session documentation)
|
| Photographer
|
Knowledge Saver
|
Wednesday-Sunday
|
20
|
1
|
3
|
6,666666667
|
Yes (with other role as backup)
|
| Documentation during the sessions
|
Knowledge Saver
|
Friday-Sunday
|
20,5
|
10
|
15
|
1,366666667
|
No (potentially combined with room angel role)
|
| Checking attendees, providing badges and goodies and answering questions
|
Registration
|
Monday – Sunday
|
47,5
|
7
|
15
|
1,366666667
|
No
|
| Summa total
|
|
|
362,5
|
|
124
|
|
|
| Total amount of volunteers involved in Wikimania 2019
|
|
|
|
|
70
|
|
|
