2023:Program/Submissions/On-wiki event creation and management - made easy for organisers and for participants - 3ZJSPB

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Title: On-wiki event creation and management - made easy for organisers and for participants

Speakers:

Liam Wyatt

Program Manager with the WMF - https://meta.wikimedia.org/wiki/User:LWyatt_(WMF) Involved in Campaigns events software; Enterprise API service; WikiCite. User:Wittylama as a volunteer -https://en.wikipedia.org/wiki/User:Wittylama Involved in GLAMwiki cultural partnerships (wikipedian in residence); historiography of Wikipedia; grant reviewing committees (FDC); organising Wikimania and other events.

Pretalx link

Etherpad link

Room:

Start time:

End time:

Type: Workshop

Track: Community Initiatives

Submission state: submitted

Duration: 60 minutes

Do not record: false

Presentation language: en

Abstract & description

Abstract

Have you ever run a Wikimedia event? Have you wanted a quick easy way to ask people to register for it, to contact them, to collect participant information that doesn't require specialised templates? Have you wanted a system that is easy for new wikimedians to use, that doesn't rely on external websites? Well now you can! Come and learn about, and give feedback on, the beta of the Event Registration tool: https://meta.wikimedia.org/wiki/Event_Center/Registration

Description

There are many campaigns in the Wikimedia movement, such as Wiki Loves Monuments, WikiGap, #1Lib1Ref, and more. There are many one-off events from major conferences to local meetups. However, there is no robust, on-wiki registration system. For this reason, the Wikimedia Foundation Campaigns team aims to create an easy way to create and join Wikimedia campaigns. The beta software is now live on Meta wiki: https://meta.wikimedia.org/wiki/Event_Center/Registration

Instructions: https://meta.wikimedia.org/wiki/EventCenter/Registration/Instructions

This session will present how the system works, and the features that will be coming soon. But most importantly, it is a chance for people who often organise events to give practical feedback on priorities, features, risks and needs on software that is actively under development.

Presentation can also be live-translated in Arabic, French, and Swahili.

Further details

Qn. How does your session relate to the event themes: Diversity, Collaboration Future?

The Wikimedia community organises hundreds of events around the world (online and in-person, large and small, campaigns and one-off) every year. However, there is currently no standardized, on-wiki system for organisers to do coordinate this. The Wikimedia movement needs a robust registration system designed for its needs - until now!

With this feature, campaign organizers will save time, since they will no longer need to develop alternative registration solutions. Also, they will be able to collect better data on campaign participants and their needs while respecting participant privacy. Meanwhile, campaign participants will be able to join campaigns with minimal effort, and their first point of contact in the campaign will be fun and inspiring. An on-wiki registration solution should foster a greater sense of community. Right now, many campaign participants don’t know who else has registered, especially if they register through third-party platforms. With a new registration solution, participants can see who joined the campaign and who shares common interests or motivations with them.

Building this software for the diverse range of event/campaign organisers to use must be a collaborative effort. This workshop (or booth in the Expo space) will allow the software development team to identify whether the beta is working, and will continue to work for the diverse range of campaigns and events that it might be used for.

Qn. What is the experience level needed for the audience for your session?

Everyone can participate in this session

Qn. What is the most appropriate format for this session?

• Onsite in Singapore
• Remote online participation, livestreamed
• Remote from a satellite event
• Hybrid with some participants in Singapore and others dialing in remotely
• Pre-recorded and available on demand