Roles and responsibilities
| Task | Wikimedia Foundation | Hosting Wikimedia Affiliate(s) | Contractors |
|---|---|---|---|
| Strategic oversight | Lead role | Input, possibility of formulating goals | |
| Budget oversight | Lead role | No role | Assistance |
| Timeline oversight | Lead role | Management | |
| Communications | |||
| Choosing PR Agency | Together with Comms Team | Input | |
| Communicating actively before the event | No WMF involvement
PR Agency usually just actively involved during the Wikimania week |
Lead role | no contractors involvement |
| Developing graphic design | WMF Comms Team | Input and assistance | |
| Printed materials and SWAG | Input and assistance | Lead role | |
| Internal communications:
setting up appropriate channels on Telegram etc. |
Lead role | ||
| Updating and curating the Wiki | Lead role | ||
| Contract | |||
| Venue | Selection, negotiation and management | Possibility of input and site visit | AV, catering, room setups, streaming etc. Potential translation. |
| Hotel | Selection, negotiation and management | ||
| Registration | |||
| Informing about registration opening and closing | Lead role | ||
| Registration Management | Lead role | Assistance and support | |
| Finding local Registration Desk Manager | Lead role | ||
| Introducing Registration Desk Manager | Lead role | Assistance | Assistance |
| Remote participation | |||
| Recording and Streaming of Talks | WMF OIT team provides some 6-7 cameras,
and recording and streaming of at most 1 room. |
Management and carry out according to internal goals | Assistance (especially with AV communications with venue) |
| Social and side events | |||
| Finding appropriate venues | Lead role | Assistance | |
| Negotiating with venues | Assistance | Lead role | |
| Planning of social event | Assistance | Lead role | |
| Finding appropriate cultural happenings | Lead role | Management | |
| Community Village | Assistance | Management | Assistance |
| Extra cultural and side events | Lead role | Assistance | |
| Volunteer Management | |||
| Staffing plan | Lead role | Assistance | |
| Recruit volunteers | Lead role | Assistance | |
| Confirm volunteers | Lead role | Assistance | |
| Run volunteer training | Co-lead | Co-lead | |
| Manage volunteers onsite | Assistance (only when it comes to appointing tasks) | Lead role | Assistance (only when it comes to appointing tasks) |