In October 2018, in Buenos Aires, Argentina, the 3rd Summer Youth Olympic Games were held. For this event, an international group of six Wikimedia volunteers got accreditations and made over the days lots of images of the different sportive events. In our session, the attendees to the Wikimania 2019 of us six first would like to talk about this project. We would like to show you with our example, what you need to move forward, and what to do when you organize such an event from the first ideas up to the uploads of files to Wikimedia Commons.
As we also had to face some struggles for establishing this partnership, like getting grants from the Wikimedia Foundation, requesting accreditations for more than one Wikimedia Chapter, etc., we want to discuss with the audience what kind of formats or proccesses are needed to repeat such efforts. For example, the next Youth Olympic Games will be held in Europe where a lot of Chapters exist and two formats would be imaginable: multiple Chapters working next to each other, some Chapters taking the lead (as with the Wiki Loves Parliaments project in the European Parliament, for example), or an international led activity by the WMF, and so on. We want to gather ideas how we can more easily realize multi-chapter events, also in regions where Chapters are not existing or not very active (e.g., Olympic Games 2020 will be in Tokyo).
This session will address the conference theme — Wikimedia, Free Knowledge and the Sustainable Development Goals — in the following manner:
17 Partnerships for the goals: The whole discussion is about getting better with partnerships.
At the end of the session, the following will have been achieved:
- Having an idea how to organize multi-chapter projects in regions with Chapters and without Chapters.
- How to reach out for grants, esp. at the Wikimedia Foundation for multi-chapter activities.
- How to set up communications between multiple entities with different languages.
- Having learned from the project some of the aspects (depending on the content of the introductory lecture):
- how to talk to organizations such as the IOC or national sports associations
- how to come together internationally, how to organize over borders, and how to make friends
- what you need to think on, when you travel as an official accredited journalist/photographer and with a lot (and partial expensive) of equipment (what is needed and how to work with it?)
- how to organize your work at the event sites (for example schedule, maps and so on), and on Wikimedia projects like Wikipedia, Commons (e.g., how to mass upload, how to categorize), and Wikidata
Each Space at Wikimania 2019 will have specific format requests. The program design prioritises submissions which are future-oriented and directly engage the audience. The format of this submission is a:
- Workshop to identify and try to solve problem
- Roundtable discussion forum
The session will work best with these conditions:
Discussion-shaped pannel with technical equipment for an introductory lecture about the projects, its successes and possible improvements.
Having knowledge about chapters and grants in the movement is a plus but not required.
We're fine with recording.