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General announcements[edit | edit source]

JULY 21, 2021[edit | edit source]

Dear Community Members,

We are pleased to inform you that the first round of scholarships to facilitate attendance for this year's virtual Wikimania has been accepted and the funds are being distributed.

As previously announced, the scholarships for the 2021 Wikimania are only being channeled through affiliates. This was a complex decision and something that we will build on for next year. Individuals who are not in a community with an affiliate but would wish to receive support like data, mobile top-off, and childcare can request a nearby affiliate for support.

We have so far received 22 Scholarship applications.

We appeal to all affiliates to be supportive of nearby regional communities that may need help and reach out to the COT should there be need for further guidance. Scholarship applications close on 31 July 2021.

Digital Assets: We also invite you to work with this Wikimania’s digital assets, which include high-resolution graphics and virtual backgrounds. Access the digital assets HERE and have fun.

Best Wishes,
Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

JULY 19, 2021[edit | edit source]

Dear Community Members,

We are pleased to announce that a hackathon will take place on the first day of Wikimania (August 13th). During the 24 hours covering all time zones, we aim to provide a space where the technical community as well as others interested, including newcomers, can gather. We also aim to onboard people who would like to get involved in Mediawiki development and the tools ecosystem.

We see Hackathon as a space for experiments. With an open schedule and a light, self-organized mindset, the hackathon day is the perfect opportunity for you to try new projects, formats or to gather people and start working on a new idea.

To learn more about this year’s hackathon, discover how to start a project, or book a slot in the program, please visit this page.

If you have any questions, feel free to use the related talk page to contact the organizing team or join the community conversation on Telegram (see link).

Session Submissions Updates

A first round of acceptances for the session submissions have been sent out already and respective community members notified via email. In response to so many great submissions, we have largely expanded the available virtual space at Wikimania. However, this is quite a complex and time-consuming task. We thank you for your patience and will continue to communicate the results over the next few days.

Wikimania 2021 Registration is Open. Please register HERE if you haven’t done so already.

Best Wishes,
Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

JULY 8th 2021[edit | edit source]

Dear Community Members

The registration for Wikimania 2021 is now open and FREE!

Please register HERE.

Best Wishes,
Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

JULY 1st 2021[edit | edit source]

Dear Community Members,

We are once again pleased to share a great update on Wikimania 2021 regarding language support. With the new changes, speakers will not need to provide an English transcription for their pre-recorded sessions if they would not be in English as we had communicated in our previously announced language approach.

Please Read More about our new language approach here.

We are grateful to everyone that joined our COT office Hours and shared ideas that informed this new language Approach.

Best Wishes,
Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

JUNE 21st 2021[edit | edit source]

Dear Community Members,

Thank you to everyone who submitted their session proposals for Wikimania 2021. The submission window is now closed.We closed the submissions with 71 proposals in the movement group & affiliate track and 222 in the individual/collective track. Public submissions will be updated on the Wikimania page shortly.

Review Process: The review process will only take two weeks and all the shortlisted sessions will be announced between 5th July - 9th july 2021.

Wikimania Registration: The registration for Wikimania will open in the first week of July. More details to come!

Announcements: You can check all of the COT announcements here.

Best Wishes,
Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

JUNE 17th 2021[edit | edit source]

Dear Community Members,

We have seen all the efforts going on in various social media platforms as the community tries to mobilize and fine-tune ideas for their session proposals for Wikimania 2021 and we are happy to announce a 2-days extension to give you some extra hours to conclude your plans. Please be informed that we have extended the deadline to the end of day Sunday 20th, June (24:00hrs Pacfific Standard Time)!

The office hours we had last week also opened room for the Wikimania Core Organizing Team to engage with the community and clarify some programming questions you had and we thought it would be fair to give room for the participants to conclude their proposals.

Also, some amazing news: If you are submitting a pre-recorded session in another language other than English, you are no longer required to submit a transcription in English.

Public Submissions: You can also view public submissions here.

Office Hours: Thank you for attending the office hours so far! We look forward to seeing you at the next one!

Best Wishes,
Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

JUNE 14th 2021[edit | edit source]

Hello Hello!

We are pleased with the program submissions, for Wikimania 2021, that have come through so far and even the planning discussions we’ve seen going on in various groups.

SUBMISSION PROPOSALS DEADLINE APPROACHING: The deadline to submit your proposals is approaching rapidly, Friday, 18th June, 12am PST and we would not like to see anyone locked out. Please make sure you submit your session proposals for the first ever virtual Wikimania.

Office Hours: Thank you to everyone who has joined the Submission Office Hours we’ve had last week. We have one more this week on 15th June at 12:00 UTC. More Office Hours around Wikimania 2021 will become available soon… Stay tuned.

Scholarships Program Now Open: As announced last week, the scholarship program is now open until 30th July. This year, scholarships will only be issued to Affiliates, who will then distribute to their respective community members.

Read More about the Scholarship Program for Wikimania 2021.

Best Wishes,
Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

JUNE 7th 2021[edit | edit source]

Dear Wikimedia Community Members,

Wikimania 2021 provides yet another first; Affiliates and User Groups have an opportunity to host their own sessions! Yes, you can submit proposals to host a session as a Movement Group, Affiliate, Individual or as a Collective of individuals here.

The deadline for submission is 18th June, don’t miss out!

Office Hour: We are also happy to announce that we will be hosting some office hours to answer any programming questions that you might have. Please check here.

Best Wishes,
Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

MAY 31st 2021[edit | edit source]


This is to remind you that if you would wish to host a session during Wikimania 2021 you have until 18th June to submit your proposal.

Below are some links to guide you through;

We look forward to receiving your submissions and suggestions to make the first Virtual Wikimania a memorable event.

Best Wishes,

Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

MAY 27th 2021[edit | edit source]

Dear Wikimedia Community Members,

We have been so hard at work that we are just now peeking our heads out of our computer screens! However, we have some exciting news to share with you around Wikimania 2021!

Here are some updates and important information:

  1. Session Submission forms are now live! If you’re looking  to lead a session at Wikimania 2021, please review the following links:
    1. Program Submissions
      1. Session Submission Guidelines
      2. FAQ
  2. Wikimania 2021 Wiki Page  is now LIVE, you can now refer to this page for all information regarding Wikimania 2021! However, it is a live and under construction page - any suggestions on how to improve it? Message us!

We look forward to receiving your submissions and suggestions.

Have a great weekend and see you all soon.

Best Wishes,

Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

MAY 21st 2021[edit | edit source]

Dear Wikimedia Community Members,

It’s finally here! The session submission guidelines for the first ever virtual Wikimania are live! You can view them here on DIFF. The Wikimania 2021 Event Wiki will also go live next week, we’ll start to host all further updates there!

Session submissions will open on Monday 24th of May! On Monday we will share where you will be able to do this.

Reading all of this information could leave you with questions. We therefore will be making ourselves available for office hours. More information on when and how to engage with us will be provided next week.

In the meantime you can leave your questions for the Core Organizing Team here.

Best Wishes,

Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

May 17th 2021[edit | edit source]

Dear Wikimedia Community Members,

As promised, here we are providing more updates around the development of Wikimania 2021!

With only 2 months and 26 days left, we are walking steadfast into the first ever virtual development for the biggest Wikimedia community event of the year!

Without further ado, here are a few updates to kick start the week:

  • Session submissions:
    • Program submissions will open on May 21st. Proposals can be submitted as a Movement Group, Affiliate, Individual or as a Collective of individuals.
    • More details will be coming later this week, so please be on the lookout for updates.
  • Scheduling Principles:
    • We are taking into consideration all time zones for Wikimania and will have a broad mix of UTC start and end times.
    • We plan to have a more elaborate programme on the weekend, less heavy program on weekdays to accommodate diverse individual schedules.
    • There will be a combination of live and on-demand content.
    • The first day of the five days of Wikimania  is dedicated to the Hackathon.
    • There is a two hour break each day.
    • On demand content will be available during the event.
  • Programming principles:
    • Unconference and Networking activities run concurrently during all five days.
    • The Collective & Individual Submissions tracks are running concurrently.
    • Level of participation and expertise level will be taken into consideration (Three levels of content for: newcomers, intermediates, and experts).
    • There will be on-demand content and support dedicated to newcomers.
  • Wikimania registration
    • Since this year will be our first ever virtual experiment for Wikimania, and we want to maximize attendance; there will be no registration costs for event participants! Registering for the 2021 virtual Wikimania will be free of charge!
  • We are opening up an additional Call for volunteers: Fill out survey here.
    • Trust and Safety tasks (Session Moderation, Help Desk Support and enforcing Trust and Safety Policy)
    • Session Submissions Peer Review (Reviewing Session Submissions and logistics)

This is all folks! We’ll be back with more news next Monday and on Friday the 21st with details around session submissions!

Please feel free to reach out if you have any questions.

Best Wishes,

Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

MAY 11th 2021[edit | edit source]

Dear Wikimedia Community Members,

We’re so excited to share some updates with you around Wikimania 2021! We’ve been hard at work, getting things running and putting things in place and realized we have so much we’d like to share with you. Thank you for your flexibility and understanding, as we navigate through this rapidly moving ship.

  1. Wikimania 2021 will be happening! We’ve already announced the dates   but wanted to remind you - in case you had any doubts - that the first ever virtual Wikimania will be happening - and we want you there!
  2. We noticed that all though we’ve been going full speed on the back end at organizing Wikimania 2021, we haven’t updated you as frequently as we would like… So, we will be sending out a weekly update email to all of you on Monday’s - until the event goes live. Which in case you were wondering, is in 3 months and 2 days! (Yes, that soon!)
  3. We will be having a Scholarship Program this year as well! We’d like to remove most barriers of participation for those who would otherwise not be able to join. More information will be coming soon around Scholarships - so stay tuned!
  4. This year's theme is: Celebrate 20 years of Wikipedia and the humans who make it happen. We will also be opening up submission proposals for sessions - you can apply as an individual, a collective or a Community Organization.

We are excited about all the work and progress happening so far to make this event happen. We're looking forward to hearing about your amazing session proposals to help bring Wikimania 2021 to life. We can't wait to convene to celebrate two decades of free knowledge.

Best Wishes,

Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

APRIL 22nd 2021[edit | edit source]

Dear Wikimedia Community Members,

The Core Organizing Team (COT) is excited to take on organizing our first ever virtual Wikimania! Many thanks to the Wikimania Steering Committee for entrusting us with the task of bringing our community together and celebrating the movement.

This year marks Wikipedia’s 20th birthday, and the theme for the 2021 Wikimania will be centered around this fantastic milestone. We want to make this edition a celebration of all the humans that have made achieving it possible.

As the COT, we find it important to keep you informed and involved throughout the process of organizing Wikimania 2021 and we would appreciate your great support.

We will be reaching out to the wider community for your input on various aspects to inform some of our decisions. To begin with, we would like to ask for your opinion on a few things;

  • Entertainment: What kind of entertainment options would you ideally like to see during a virtual Wikimania? Do you have any ideas for singers, dancers, or any suggestions of other type of entertainment?
  • Swag / Conference Merchandise: Wikimania participants are distributed all over the world. What are some good ideas of swag/conference memorabilia for a virtual Wikimania?

Let us know your thoughts using this LimeSurvey link. The survey will collect anonymous responses, and will remain open until the 5th of May 2021. We are looking forward to hearing your ideas and suggestions, and will be sharing more with you as we move towards making a decision on these aspects for our virtual Wikimania!

Thanks and speak soon!

Winnie Kabintie,
on behalf of the Wikimania 2021 Core Organizing Team.

Affiliate announcements[edit | edit source]

JUNE 19th 2021[edit | edit source]

Hi Everyone

There have now been 22 applications for scholarships, [[:m:Category:Wikimania 2021/Scholarship applications|full list is here[[. There is still time to request support for your community members, and for other individuals within your region that don't have an affiliate.


on behalf of the Wikimania 2021 Core Organizing Team.

JUNE 14th 2021[edit | edit source]

Dear Wikimedia Affiliates,

Wikimania 2021 will be hosted virtually for the first time in the event's 15-year history. Since there is no in-person host, the event is being organized by a diverse group of Wikimedia volunteers that form the Core Organizing Team for Wikimania 2021.

Event Program: The program design of this Wikimania accommodates Affiliates and User Groups for them to curate a portion of the program. Wikimedia affiliates have an opportunity to host a series of their own sessions.

Below are some links to guide you through;

Please note that the deadline for submission is 18th June 2021.

Affiliate Scholarships: Scholarships are available to all Wikimedia movement affiliates to support practical access to and participation in Wikimania 2021 in their communities. Please read more about it in the Affiliate Announcement section here

Office Hour: If you are left with questions, the COT will be hosting some [[|office hours (in multiple languages), in multiple time-zones, to answer any programming questions that you might have.


on behalf of the Wikimania 2021 Core Organizing Team.

JUNE 7th 2021[edit | edit source]

Dear Affiliates,

I am following up on the earlier email, this time with concrete information for the Scholarship Program of Wikimania 2021.

As stated before, funding will be made available to all Wikimedia affiliates this year. The rationale behind this approach is to maximize the number of scholarships that can be awarded, by empowering our affiliates to distribute the funds to their communities accordingly.


Wikimania 2021 scholarship applicants must be Wikimedia movement affiliates. Contrary to an in-person event, individuals and other organizations are not eligible.


  • Childcare services (or similar family services) to support Wikimania participation
  • Data packages to distribute to Wikimania participants
  • Administrative or operational costs for to distribute funds to community members, such as transfer fees
  • Small hardware expenses to support access (such as webcams, microphones, head/earphones)
  • Note: Requests for computers, laptops, tablets, and other personal devices are not eligible.
  • Video production support for pre-recorded Wikimania sessions (such as equipment or space)
  • In-person meetups that coincide with Wikimania activities (food, beverage, meeting space)
  • Post-Wikimania meetups resulting from having attended Wikimania (food, beverage, meeting space)

We will start accepting applications starting today! Although English is the preferred language for applications, you are welcome to submit yours in any language. You can apply using this link.

  • Scholarship applications open: June 4th 2021
  • Scholarship applications close: 31 July 23:59 UTC

This year, there is an opportunity for affiliates to curate a section of the Wikimania program in the Movement Groups & Affiliates track!

The submission process is live through June 18th. Wikimedia Affiliates can apply here.

Below are some links to guide you through;

Session proposals are in English. This will enable all proposal reviewers to understand the essence of your proposal. You can choose to present your session in your own language. See the FAQ for more information on this.


Feel free to reach out to me if you have any questions in the meantime. Alternatively, the COT will be hosting office hours in these next few weeks. Feel free to drop in and ask your questions.


on behalf of the Wikimania 2021 Core Organizing Team.

MAY 17th 2021[edit | edit source]

Dear Affiliates,

It has been a very tough 20 months since the community last experienced the joy and delight of coming together at Wikimania. Wikimedia Foundation staff have been working hard since the decision was taken to cancel Wikimania in Bangkok in 2020, trying to find a way we can come together and celebrate our movement.

For 2021 we are going to host a virtual Wikimania with the aim of it being by and for the community. We recently established the Core Organising Team (COT) with volunteers from across our communities. As the COT develops the event we will seek out your support and appreciate your help throughout this new, yet very exciting process.


In case you haven’t seen the latest information around this year’s virtual Wikimania, here’s a few links to inform you of the latest developments.

We will be sharing Wikimania updates with the larger movement on a weekly basis. Please see the link below for the first of this weekly series.

The official Wikimania Wiki is currently being developed, and we will be going live with this soon.


As you may know, every year some people are awarded a scholarship to attend Wikimania. These scholarships are through programs offered by different affiliate organizations or the Foundation. The format of those scholarships has been changed for this year as we don’t need to fund travel, accomodation, conference fees, or visas for a virtual event. We do, however, still have the resources that are usually allocated to Wikimania’s scholarship program available. We therefore want to distribute those funds to affiliate organizations interested in this opportunity.

This year we can lower the individual costs of scholarships, yet aim bigger, and help more people participate in a virtual Wikimania.

We know every community will have different needs that will need to be addressed to allow as many attendees as possible to join Wikimania, - this is where we need your help! You know your local community best. So we would like to empower you to make decisions as you best see fit.


With the support of the Foundation’s grants team we will be providing funding to support people attending Wikimania. What we would like to have happen is that we provide funds to your affiliate organization so that you can tailor support that will best help your community. This funding is available to all affiliates independent of any current grants like the APG.


Funding will come from the Foundation. As the Foundation teams sort out how this can be done from a Legal, Finance and Administration standpoint. This could simply mean redirecting a portion of existing grants and allocating the spend to Wikimania. We will be sharing more information on how to apply for this support in the upcoming period of time.


Below is a list of examples of where we think scholarships can help;

  • Data/Internet packages and temporary bandwidth so people can participate
  • Support to pre-record presentations
  • At home support with child care, or similar assistance
  • Safe in-person meetups that coincide with live activities
  • Safe post Wikimania meetups resulting from having attended Wikimania
  • Admin/operation costs for Affiliates to distribute funds
  • Costs to Affiliates to organize presentation/workshop/time at the conference

We ask that the affiliates organizations, take the lead with distributing scholarship assistance to your community members, as you know how best to create real impact for your community. This means that you would have the freedom to award scholarships to those in your community as you see fit.


As the COT's affiliate contact, I'm here to help you through the next few months. I hear some ask who am I? In short, I'm User:Gnangarra. I've been contributing for 15 years, I'm a member of Wikimedia Australia and spent 4 years as Vice President and 2 years as President. I'm one of the current organisers of ESEAP. I know my experience within an affiliate organization will help me to quickly help you and understand what possible barriers of entry exist.

Please contact me anytime my email is gnangarra@wikimedia.org.au, I'm on this all-affiliates@lists.wikimedia.org mailing list. I'm also happy to zoom, skype, remo, googlemeet, or talk via any other platform. My COT colleague who will be supporting the affiliate organization work is User:WikiTatik

Watch this space as there will be more exciting opportunities to come for affiliates to show and shine during Wikimania.


on behalf of the Wikimania 2021 Core Organizing Team.