From Wikimania

If you would like to propose a session, whether onsite, virtual, or hybrid, please fill in the form by April 3, 12:00 UTC (check local time). You can submit your proposal in Arabic, English, French, Russian, Spanish, or Ukrainian. We will communicate decisions about proposals starting in May.

The proposals will be made public on eventyay for feedback and coordination purposes. The form fields that will be made public are labeled "This will be shown publicly". Other fields will not be public.

You will need to create a new eventyay account for Wikimania 2024, even if you have been a speaker at previous Wikimanias.

Sessions[edit | edit source]

Spirit of Wikimania 2024[edit | edit source]

This year's spirit is Collaboration of the Open. While preparing your submission, choosing potential topics and thinking about the audience, we ask you to consider the collaborative and open aspects of your topic(s).

What may the audience learn and/or how may they join your initiative? We would especially love to see submissions going beyond the existing groups, transcending the Wikimedia borders. We welcome submissions about open research, open data, open government – initiatives that may connect Wikimedians with the wide world, inspire others, and strengthen the impact of open knowledge. We also welcome submissions of people who can clearly see collaborations within Wikimedia groups, or even better, between Wikimedia groups and non-Wikimedians, collaborating in education, culture, technologies, governance, and more.

Program tracks[edit | edit source]

To make the program submissions easier to organize and review, we have suggested 12 program tracks. Think about which one best fits your program idea. If your submission applies to more than one track, you may specify a secondary track in the submission form.

  • Education – initiatives and programs in education and academia
  • GLAM – initiatives and programs in heritage and cultural conservation, collaborations with cultural institutions that include galleries, libraries, archives, museums, and more
  • Partnerships – initiatives pairing the Wikimedia movement and its activities with external institutions to produce beneficial results
  • Technology – product and technology in the Wikimedia movement
  • Community Engagement – the activities aimed at increasing the number of contributors, attracting new editors, making sure they are welcome and willing to stay for the ride
  • Community Health – issues related to retaining those editors and contributors that are already active. How to provide them with what they need to keep on contributing.
  • Research – research with topics relevant to Wikimedia and the spirit of Wikimania, as well as research that uses Wikimedia data and content
  • Diversity & Inclusion – making sure that Wikimedia projects appeal to as wide audience as possible, and can be edited by as wide group of contributors as possible, to cater for variety and to invite everyone
  • Legal & Advocacy – copyrights and digital accessibility, censorship and disinformation / misinformation, public policy and human rights
  • Open Data – initiatives in data use and reuse
  • Governance & Strategy (alternatively, Governance or Strategy) – discussions focused on structures and reform, key initiatives from the Movement Strategy
  • Wild Ideas – anything Wikimedia-related that does not fit well into any of the above or is so wild it needs a category of its own!

Session formats[edit | edit source]

We will support onsite, virtual, and hybrid sessions. We'll share more on the logistics side at a later date. Now though, we can confirm that:

  • Virtual sessions need to be recorded ahead of time
  • Both presenters and the audience may dial in to take part in hybrid sessions. However, live interactions between the remote and onsite participants may be limited.

Session types[edit | edit source]

  • Workshop (85 minutes) – interactive format to work out a solution or provide learning experiences
  • Demonstration (40 minutes) – live demonstration of e.g. a tool, possibly with interactive elements
  • Lecture (25 minutes)
  • Panel (55 minutes) – a discussion with a few contributors and an audience
  • Roundtable (40 minutes) – a discussion where everyone has equal right to participate
  • Lightning talk (5/10 minutes) – a quick presentation of a concept or story
  • Poster (time duration not applicable–will be part of shared poster session) – posters will need to be submitted as files once accepted
  • Other. Please specify in Notes section (25 minutes) – anything that does not fit into any of the above format

Programming working group[edit | edit source]

We are looking for volunteers who will score program submissions in one of the conference's tracks and will provide their insight into the programming. Review period will last approximately 4 weeks and will run from early April to early May. The estimated total time commitment is 10 total hours per volunteer.

Proposal form questions[edit | edit source]

Session info[edit | edit source]

Question Required
What is the title of your session submission? X
Session type.
  • Workshop (85 minutes)
  • Demonstration (40 minutes)
  • Lecture (25 minutes)
  • Panel (55 minutes)
  • Roundtable (40 minutes)
  • Lightning talk (5/10 minutes)
  • Poster (not applicable–will be part of shared poster session)
  • Other. Please specify in Notes section (25 minutes)
What program track best fits your session? This is your session's primary thematic category.
  • Education
  • GLAM
  • Partnerships
  • Technology
  • Community Engagement
  • Community Health
  • Research
  • Diversity & Inclusion
  • Legal & Advocacy
  • Open Data
  • Governance & Strategy (alternatively, Governance or Strategy)
  • Wild Ideas
Language. What is the primary language of your session? Sessions delivered in English will receive live interpretation into all Wikimania Katowice languages. Sessions delivered in other Wikimania Katowice languages will have live interpretation only into English. X
Abstract. A brief description of your session. X
Description. A full description of your session, including aims and objectives. X
How does your session relate to the event themes: Collaboration of the Open? X
What other themes or topics does your session fit into? Please choose from the list of tags below.This will be shown publicly.
  • Campaigns
  • Events
  • Grants
  • Capacity building
  • Collaboration
  • Affiliates
  • Edit-a-thons
  • Conferences
  • Product development
  • Storytelling
  • Other
Are there any other tags that you would like to associate with your proposal? Please add a comma between tags.
Tell us a bit about yourself and your experience in relation to this submission. X
Do you have any experience in public speaking, leading workshops or trainings, participating on a panel or delivering sessions? If yes, please describe.
Have you presented on this topic before or do you have any related references? If yes, please share a link.
What is the experience level needed for the audience for your session?
  1. Everyone can participate in this session
  2. Some experience will be needed
  3. Average knowledge about Wikimedia projects or activities
  4. This session is for an experienced audience
How do you plan to deliver this session? You will be asked to confirm this closer to the date in case of changes to the format.
  • Onsite in Katowice
  • Dialing in from a remote location
  • Hybrid with some participants in Katowice and others dialing in remotely
  • Pre-recorded, to be played in Katowice and for the virtual audience
What would the desired time for your session be?
  • Morning slot (between 9:00 – 12:00 local time)
  • Afternoon slot (between 13:30 – 17:00 local time)

Speaker info[edit | edit source]

Question & info text Required
Speaker image. Please upload an image from Wikimedia Commons. This will be shown publicly in your speaker profile on eventyay.
Image attribution. Please provide the author name and image license info.
Image attribution: Please provide the image credit URL from Wikimedia Commons.
Name or username. Please enter the name you wish to be displayed publicly. This name will be used for all events you are participating in on this server. X
Biography. Please provide a brief personal biography with information about your past involvement in the Wikimedia movement. This will be shown publicly in your user profile on eventyay. X

Other questions[edit | edit source]

Question Required
Are there any other needs or requests for your session not mentioned elsewhere in this application (all rooms have microphones and projectors but, for example, will you need a flip chart, markers, post-its etc)?
Have you applied for a Wikimania Travel scholarship? This will NOT be shown publicly and is only used for cross-referencing with the scholarship process. X
Wikimania submissions become available publicly on wiki and on eventyay (the fields labeled in this application as “This will be shown publicly”). Do you consent? X
Should your session be selected for the program, do you consent to having your session and supporting materials released on-wiki and on the eventyay platform under CC BY-SA 4.0? If you selected “Do not record this session” your session will not be filmed and no video will appear online. X

FAQ[edit | edit source]

When are Wikimania 2024 program submissions accepted?

They are now, and will be accepted until April 3 at 12:00 UTC (check local time).

Where do I have to submit my program idea?

On eventyay.

Eventyay is an open-source event platform. If you took part in Wikimania last year, you used it to register at the event.

May I submit more than one session?


May my team of co-speakers be hybrid?


May I edit my submission once it's already been submitted?

[we're confirming the yes/no answer]

You can save your proposal as a draft and submit it later. Organizers will not be able to see your proposal, though they will be able to send you reminder emails about the upcoming deadline.

What if my idea submission does not get accepted, what can I do instead?

Think about contributing pre-recorded short video content to be made available on-demand or creating a 1 to 3-minute short video presenting your topic like a virtual poster session.

When will I know if my idea was accepted?

In May.

More specifically, we aim to review the submissions in April and begin communicating results with submitters in May.

I did not apply for a scholarship. Will I get a scholarship if my program submission for an onsite session is qualified?


If you select the onsite or the hybrid format and…

  • …do not select that you are a scholar, the organizers will presume you will travel to Katowice at your own expense. This is modifiable if you decide to present remotely instead.
  • …do select that you are a scholar, and we confirm that by checking the scholars' database, you'll be informed that you'll be presenting onsite.

Will there be speaker trainings?


We will notify speakers about the schedule.

Contact / Help / I have questions not answered on this page.

  • Write an email message to wikimania(_AT_)wikimedia.org.
  • We kindly request not to send us questions on social media – we use the profiles on Facebook, Twitter etc. to keep you updated, but we don't check their inboxes very often.