2019:Poster session

Poster session

The poster session is an opportunity for participants to interact with their audience one-on-one, for a longer time, and in greater depth. It will be the primary venue for attendees to showcase their own projects at the conference. Topics presented will not be restricted to the general conference theme. The Poster session will be a plenary event - no other activities will be officially scheduled at the same time. Poster authors are expected to stand with their poster during the session to discuss the topic with attendees.

The plenary poster session enables many more submissions to be accepted, as they are presented simultaneously, and allows people who are less confident in public speaking [or in English] to participate fully.

This is the official category on Commons for Wikimania 2019 Posters.

Propose a poster[edit | edit source]

This is an important step. Propose a poster before you submit your PDF with the design (see below).

Propose a poster by Sunday, July 7th.

Poster session proposals are now closed! Thank you to everyone who submitted a poster. We will contact poster presenters one on one to follow up. Please check your talk page or email.

Once your poster is approved follow the steps below to create a poster and send it to us for print by Sunday, July 21st.

Creation instructions[edit | edit source]

Estimated preparation time: 3 - 5 hours.

Poster dimensions[edit | edit source]

All posters should be size A1. Following are the technical specifications for the poster:

Size: A1 (594 x 841 mm "or" 23.4 x 33.1 in)
DPI: preferably 150-300 DPI
Color mode: Preferably CMYK (most graphic editing software programs have the color changing mode and CMYK is great for lossless printing)

Creating your poster[edit | edit source]

In terms of content, the kind of poster we are looking for is an academic poster – a presentation of information that is educational to others and serves a learning purpose, rather than a promotional or marketing end. Once you choose the topic you want for your poster, lay out the story in a way that lets other people know what happened, what were the key results, and what (if any) is your advice to them. You can also use the ABCDs of Storytelling as a guide to creating your poster. Find more detailed guidance at this Posters that work Learning Pattern, and also by looking at posters shown at previous Wikimedia events:

There are many programs you can use to create a poster. We have found that Microsoft PowerPoint, LibreOffice Presentation, and LibreOffice Draw are the easiest to use, and make good looking posters. Other programs like Adobe InDesign & Illustrator have more features, but they are also more difficult to learn, and they are expensive. Another option is to use Google Draw.

Whichever program you choose, make sure to set the size of your poster file before you start adding words and pictures. This will help you make sure that the fonts you are using are the right size, and that the pictures you include have a high enough resolution to print properly.

Here are some links that may help you create a poster of the correct size:

Finalizing your poster[edit | edit source]

Once your poster is complete, please export it to PDF format and open it in a PDF reader to make sure that everything is displaying correctly. Are your pictures blurry? Is your text aligned?

Once you are happy with the way your PDF looks, please send the PDF to hangwikimedia.org with the e-mail subject of [Wikimania 2019 poster session].

If you have questions, or experience trouble making your poster please email hang@wikimedia.org.

Deadline[edit | edit source]

Remember that the deadline for submitting your poster design for printing is Sunday, July 21st. If you have questions or requests for us to help you, please email no later than Monday, July 14th.Once your poster design has been accepted, please add it to the category on Commons

If you can't meet the deadline, you can still print and bring your poster yourself at your own cost.

Contact[edit | edit source]

Email subject: [Wikimania 2019 poster session]

Hang Do Thi Duc: hangwikimedia.org
María Cruz: mcruzwikimedia.org

Poster submissions[edit | edit source]

Discussion[edit | edit source]

Questions? Comments? Write them here!

Acceptance?[edit source]

Hello @HDothiduc (WMF) and MCruz (WMF): It is not clear when would we get to know if our submission has been accepted or not. As of now, my understanding is that (as I've heard from other community members), we only proceed to design the poster only after the submission has been accepted. Please correct me if I am wrong. KCVelaga (talk) 17:26, 9 June 2019 (UTC)Reply[reply]

Hi KCVelaga, sorry for the late response! We try to accept posters every week, but we have been caught up in a project that we are launching soon, and that is why we are delayed. We will process approvals as soon as possible. Thank you for reaching out! MCruz (WMF) (talk) 21:42, 20 June 2019 (UTC)Reply[reply]

@MCruz (WMF): Thanks for clarifying. I got my approval, yay! Thank you. KCVelaga (talk) 05:56, 21 June 2019 (UTC)Reply[reply]

How does the poster get on the list above?[edit source]

We made a poster suggestion yesterday. I thought it should be included in the list of proposals. However, I did not manage to put it in the right place. How does it work? Greetings from IvaBerlin (talk) 19:07, 7 July 2019 (UTC)Reply[reply]

Hi IvaBerlin, thank you for bringing this to my attention. The proposal was not showing up on the Poster session page because it was missing a category :-)

Your poster has been accepted, I will send a message in a few minutes. I look forward to seeing you in Stockholm! MCruz (WMF) (talk) 01:43, 9 July 2019 (UTC)Reply[reply]

did you receive it?[edit source]

I sent a poster by email with a link wetransfer yesterday, did you receive it?--Kaspo (talk) 10:25, 22 July 2019 (UTC)Reply[reply]